Meeting channels
Vocalis supports two meeting channels:| Channel | Platform | What you need |
|---|---|---|
| Google Meet | Video/audio call via Google Meet | Google Workspace setup |
| Phone Call | Voice call via Twilio | Twilio setup |
How to create a meeting
Click the Create Meeting button to open the meeting wizard. It walks you through three steps.
Step 1: Choose Variant
Pick the AI Actor that will run this interview. If you have created variants (modified versions of an AI Actor), you can select a specific variant here.
Step 2: Meeting Configuration
Set up the details of the meeting:- Meeting name — A label for easy reference (e.g., “Jane Smith - Phone Screen”)
- Meeting Channel — Choose Google Meet or Phone Call
- Date and time — When the interview should happen
- Duration and settings — Session length, how early the AI should join, and idle timeout
Step 3: Select Participants
Add the candidate(s) who will be interviewed:- For Google Meet: Enter the candidate’s name and email address. Vocalis sends them a calendar invite with the Meet link.
- For Phone Call: Enter the candidate’s name and phone number. Vocalis calls them at the scheduled time.
What happens during the call
Candidate joins
For Google Meet: the candidate clicks the Meet link from their calendar invite. The AI Actor is already waiting.For Phone Call: Vocalis calls the candidate at the scheduled time.
AI Actor introduces itself
The AI Actor greets the candidate, introduces itself by name and role, and explains what the call is about.
Interview runs
The AI Actor works through its questions, listens to answers, and asks follow-ups based on the conversation.
Meeting statuses
You can track your meetings from the Calendar page in the sidebar.| Status | What it means |
|---|---|
| Scheduled | Meeting is set up and waiting for the scheduled time |
| In Progress | The AI Actor has joined and the interview is happening |
| Completed | The interview is done and results are available |
| Cancelled | The meeting was cancelled before it started |
Reviewing results
After a meeting completes:- Go to Calendar in the left sidebar.
- Click the completed meeting.
- You will see:
- Transcript — The full conversation, word for word.
- Insights — Scores, key answers, and structured data extracted from what the candidate said.
- Assessment — An overall summary based on the evaluation criteria in the AI Actor’s Purpose.
