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Once you have an AI Actor set up, you can schedule meetings where it conducts interviews with your candidates. Click the Create Meeting button to start the wizard.

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The meeting wizard

1

Choose Actor

Select the AI Actor that will run this interview.
2

Choose Variant (optional)

If you have created variants (modified versions of the AI Actor), pick the one you want. If there are no variants, this step is skipped automatically.
3

Meeting Configuration

Set up the details of the meeting:
  • Meeting name — A label for easy reference (e.g., “Jane Smith - Technical Interview”).
  • Meeting Channel — Choose Google Meet or Phone Call.
  • Date and time — When the interview should happen.
  • Duration and settings — Session length, how early the AI should join, and idle timeout.
4

Select Participants

Add the candidate(s) who will be interviewed. See Participant Invites for details on adding participants.
5

Review

Review all the details — Actor, variant, meeting configuration, and participants. Make sure everything looks right before scheduling.
6

Schedule

Click Schedule to finalize. Vocalis creates the meeting and sends calendar invites to the participants. The AI Actor will join at the scheduled time.

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Meeting channels

ChannelHow it worksWhat you need
Google MeetAI Actor joins a video call as a real participant. Candidate gets a calendar invite with a Meet link.Google Workspace setup
Phone CallAI Actor calls the candidate’s phone number at the scheduled time.Twilio setup

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Meeting statuses

Track your meetings from the Calendar page in the sidebar.
StatusWhat it means
ScheduledMeeting is set up and waiting for the scheduled time.
In ProgressThe AI Actor has joined and the interview is happening.
CompletedThe interview is done and results are available.
CancelledThe meeting was cancelled before it started.

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Next steps

Participant Invites

Learn how to add candidates to meetings.

Meeting Results

Review results after the interview.